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In this video, I will give you a step-by-step guide you on how you can hire your own virtual assistant (VA). I will be walking you through a weeklong process of doing this.
I will be using Onlinejobs.ph, a personal favorite, in hiring a VA. From there, I was able to hire two VAs who are currently with me. They really did revolutionize the game and made managing my business easier. I am on my way to hiring my 3rd one and I will show you how exactly I went through the process.
There are about four steps to get started on this:
Post your job – There are other websites for this function but it is in Onlinejobs.ph where I have the most success.
Message the applicants – Send out a message to those candidates who are qualified for the job. Give them a sample project that they can complete.
Interview them – From those candidates that were able to complete the sample project, set up an interview with them.
Hire them – Hire the most qualified person and get them up and running with your business.
Here is how a week of hiring a VA would go:
Monday – As mentioned, the first thing that you need to do is post your job. You can start with this by following the steps below:
Signup to Onlinejobs.ph – First step to posting your product is to create an account. There are paid Pro and Premium accounts. I have a Premium account because I post a lot, but having a Pro account is fine as well.
Post a job – Go to the main part of your account and click post a job. Enter the Job Title followed by the Job Description. In the description, you can talk about the task that the VA will be doing and whether you’re looking for a part-time or full-time employee. You may also mention some of the perks and benefits that the VA will get in working with you. The job posting should be a two-way street. You don’t just talk about what you want from them, but what they could get from you as well. The most critical portion of the job description is how to apply for the job. Create specific instructions like changing the subject to “ I Want to Work for [insert name of my mom]”. This is to filter out people that are automatically posting and are not a good fit for the job. Through this, you will only spend time on contacting candidates that are qualified for the role. For the wage/salary, put how much you are willing to spend.
Select Skills – After the description, check all the skills that are important to the position. Once done, just click “Post job” and wait for about 24 hours for the messages from interested applicants to come in. Keep in mind that they are in a different time zone from you.
Tuesday – Since posting the job, I was able to receive 25 replies. Go through each application one by one, read what they wrote and see if the applicant is a good fit. If not, you may delete them. This will narrow down your list of who you will be contacting. You can then email the applicants on your list. In my case, I included in my email a spreadsheet of the schedule for
Interview and a sample project that they need to work on before the interview.
Wednesday – I was able to receive more applications.for the position. I also created SOPs and Google Docs that will be used as training materials for the new VA.
Friday – This is day of my scheduled interview with the VA applicants who submitted the sample projects that I gave them. Some of my interview questions include “If you could have a conversation with anybody, alive or dead, who would it be and why?,” “Where do you see yourself in 5 years?,” “What’s your goal 5 or 10 years from now?”, “Where did you learn English?”
Ultimately, I ended up hiring two new virtual assistants from this process. Hiring a VA is one of the things that you could possibly do. There are a number of ways that they will be able to help you grow your business.
Tools I recommend:
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